Do you recognize yourself in below Skills & Competences:
- Organized and detail-oriented: Brings a strong sense of structure and precision to administrative tasks. Maintains high accuracy in handling invoices, HR records, and documentation.
- Discreet and trustworthy: Demonstrates a high level of confidentiality and integrity when working with sensitive HR, and financial and company information.
- Proactive mindset: Takes initiative to identify improvements in administrative processes and contributes actively to more efficient workflows.
- Flexible and collaborative: Adapts easily to changing priorities and enjoys working in a supportive, team-driven environment.
- Self-Motivated and Independent Worker: Manages administrative responsibilities with minimal supervision. Maintains ownership of tasks such as document tracking and filing.
- Affinity with social media or marketing is a plus: Any experience, interest, or creative mindset related to social media, branding, or internal communications is considered a valuable asset, especially in supporting employer branding, internal updates, or occasional content creation.
In this role, you will have the opportunity to:
- Provide administrative support for invoicing processes, including follow-up and coordination with finance.
- Assist in HR-related administration such as employee documentation, holiday tracking, payroll administration, onboarding/offboarding paperwork, and personnel file management and fleet administration.
- Provide general administrative support (mail handling, IT inventory, ordering supplies, etc.).
- Collaborate with multiple departments, gaining exposure to different areas of our business.
- Contribute to the efficiency and improvement of internal administrative processes.
- Work cross-functionally with HR, Finance, Operations, gaining broad exposure to different parts of the organization.
- Support internal communication and branding tasks.
The essential requirements of the job include:
- Located in Belgium.
- Experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Familiarity with invoicing processes and/or HR administration is a strong advantage.
- Strong organizational skills and a structured, detail-oriented approach.
- High level of discretion and professionalism in handling sensitive information.
- Strong communication skills in Dutch and English.
- Affinity or experience with social media, marketing, or content support is considered a plus.
